How to Obtain Copies of New York State Vital Records for Births, Deaths and Marriages for Genealogy

The New York State Department of Health, Office of Vital Records, in the state capital and the city of Albany, NY, is the official repository for the original certificates issued for the births, marriages and deaths for almost all locations Upstate New York (Other as the cities of Albany, Buffalo and Yonkers before 1914.) The filing of certificates was by law in the written information 1881.

The not here for the big cities New York City areas.

There are very many certificates missing in the earlier years, as individuals and doctors , but not in accordance with the law. It is noted that a complete listing begins on the time of the First World War, an important I.

When certificate was issued, he was initially at the local level in the corresponding Village /-mann, Clerk or City Town Clerk's Journal books before the actual document was sent to the Department of Health in May Albany.

You purchase of a partial transcripts of the information contained in the local journals from this particular village, town /-frau. As it is now obvious, you will get a form for the basic facts, that a writer excerpts from the record books. The clerk can not allow patrons to see the books directly or to use them personally. There are some cases in which the clerk transcribed document for a period of waiting and patronage of the person could actually read the articles in the magazine if it on the head to the bottom of the counter.

This would be good enough for your purposes and transaction is usually rather quick, sometimes immediately in person, and sometimes more than two weeks by post. It varies from office to office and /woman to woman. Remember, this method gives you a clerk protocol information from the magazine incomplete entry.

A accurate method is to make a copy of the original document actual vital records. This can be from the Department of Health in Albany. Now there are indications that this process is smooth for you and it will certainly speed up.

First should the item of interest on the microfiche index. The indices will be typewritten sheets by category and year, and alpha grouped by family name. Use care in the search, because the country clerk typist, created the index does not always spell correctly, or the handwriting may have been unclear to the document, or whatever reason, if you do not find what you want, immediately the index; try it again with variant spellings. There are many records of births that the child is still not named, when the certificate was filed. In this situation, it is usually only "male or female," the date, place and certificate number.

These typewriter sheets were then filmed in a microfiche index. A few years ago, the important records office from the decision to double the number of indexes fiche only at the New York State archives should be open to the public, with certain restrictions. You need a photo ID to use, no copies of the fiche is allowed, no Reproduction in any way is permitted, and no computer databases may be out of the index.

What you can do is to the name and position of the interest, and write the village, town or city of the event, the date of the event and a certificate. This number has significance only for the collection of records in Albany at the Department of Health. If you were on the way to the application locally on the village, town /f then the number would not make sense, just the name and the date. The location of the event may be times rather cryptically, as the indexer uses its own method of shorthand for villages, cities and municipalities in some cases. There is no key to the abbreviations that I know of, but with some common official maps, and you should be able to picture it out.

Well thanks to the lobbying of many genealogists friends everywhere, a few years ago the state for a duplicate microfiche series indexes at the Rundel Library in Rochester, NY. This was soon followed by another set in New York City, and for reasons of convenience and good control, the National Archives branch in Manhattan at home agreed. What has been followed is that the index microfiche set is now available throughout the country in the first place several towns and regions are fairly well distributed out.

The rules for public access to vital records indexes are as follows; They are only permitted to The indexes for births, which is seventy five or more years. Marriages and deaths occurred fifty years or more ago.

The microfiche index, which is now available, as follows:

Births (1881-1933), (1881-1958) marriages and deaths (1880-1958). In addition to the marriage and the birth of time restrictions, you must be able to show that all parties are known to be deceased in the purchase, a non-certified copy of the original document. In the case of marriages the bride and bridegroom, both indexes separately.

Complete sets of essential records microfiche indices, which are currently publicly available at the locations listed. You need a photo ID, and it would be wise to listen carefully to the instructions.

1) The New York State Archives, Cultural Education Center, Albany, NY 12230th Location: 11th Floor, Madison Ave. At the Empire State Plaza.

2) The National Archives, Northeast Region Branch, 201 Varick Street, New York, NY 10014th (Note: Since September 11, 2001, there is now a very high level of security screening of all persons entering this plant. Be aware of this and not everything with you that perhaps something similar to a dangerous instrument.)

3 ), the Central Library of Rochester, Monroe County. Located in the Rundel Memorial Library building at 115 South Avenue, Rochester, NY 14604.

4) The Onondaga County Public Library (OCPL) in the Galleries of Syracuse, 447 S. Salina Street Syracuse, NY 13202-2494. It is located on the fifth floor, Local History /Genealogy Department.

5) The Buffalo and Erie County Public Library, 1 Lafayette Square. Buffalo, NY 14203.

6) The Steele Memorial Library, 101 East Church Street, Elmira, NY 14901.

7) The Roswell P. Flower Memorial Library, 229 Washington Street, Watertown, NY 13601.

8) The Crandall Public Library, 251 Glen St, Glens Falls, NY 12801st
Important Note: "At the time," until approximately December 2008 (during the renovation) of these indices are located at the Southern Adirondack Library System Headquarters, 22 Whitney Place, Saratoga Springs, NY 12866th Telephone: (518-584-7300 x 226 Erica Burke). Showing at this location is by appointment.)

The prize for an excerpt from a journal entry on the local level, or a photocopy of the original in the plane is the same either way, $ 22.00.

To order a copy via e-mail or Have the state to do the search for the address is

New York State Department of Health
Vital Records Section
genealogy unit

PO Box 2602 Albany, NY 12220-2602

Before mailing to the Department of Health for a copy of the certificate, you should be aware that the state pointed out that there about five months behind. It is pointed out that on several rootsweb newsgroups, the waiting time is much longer than that.

Here is the official state Web site: http://www.health.state.ny.us/vital_records/genealogy.htm on vital records for genealogical purposes. It would be a good thing for you carefully read all the pricing structure and the rules and regulations. A PDF file with the registration form is available for download on website

There this is a way to improve the turnaround in the situation, a photocopy of the original certificate. For some reason, the state has a little-known fast-track "(my expression) method. If the application hand, with the payment, and paste it into the letter box at the reference desk NYS Archives, then the applications priority, and the waiting period is usually two to four weeks. Do not ask why.

You are not allowed, your e-mail application to the archive to employees give it in the drop box. They are not entitled to the money and do not want to be responsible "for security reasons", as was reported directly to a recent inquirer.

One question that always seems to come to the discussion of this question is "Have the Mormons filmed these indices?" The answer is "No". They are not available anywhere else as described above.

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